Leave of Absence and Withdrawal from the University

Leave of Absence and Withdrawal from the University

Leave of Absence for PhD Students
Students who wish to apply for a leave of absence must complete the Leave of Absence Request Form.  Students should also contact humdos@uchicago.edu and/or their department for questions/concerns. The University policy can be found in the Student Manual.

Leave of Absence for Master's Students
Students in master’s programs may interrupt their program of study and request to take a leave of absence. Students must complete the Leave of Absence Request Form. Leave of Absence status carries no tuition charges and confers no privileges such as registering for courses, accessing the libraries, borrowing money, deferring loans, access to health insurance or the Student Health and Counseling Service unless the student is on a medical or parental leave of absence.  Access to University e-mail accounts is maintained in Leave of Absence status. Students who do not return from the Leave of Absence in the quarter following the approved leave will be withdrawn from the program.  They must petition to resume studies, subject to the approval of the Director of the master’s program and the Dean of Students. The Division will not consider petitions more than five years beyond matriculation.
 
Please Note: For information on grading, financial responsibilities, and other considerations associated with a Leave of Absence, please review the attached document.
 
Please Note: Any graduate student can also be administratively placed on a leave of absence. An administrative leave of absence will be applied to graduate students who are restricted from registering, and who do not clear their restrictions by the end of the third week of the quarter.
 
Withdrawal from the University
Humanities students who wish to withdraw should complete a Withdrawal Form. All withdrawals are assumed to be permanent. To resume study after such withdrawal requires reinstatement to the degree program. Upon department approval of reinstatement, a reinstatement fee of $250 will be assessed to the student account. Further information is available in the Student Manual.
 
Ph.D. students who reach their registration limit (see also Registration for Students in PhD Programs) will not be allowed to register further in their degree programs and will be administratively withdrawn by the Dean of Students Office. Students who have been admitted to candidacy by the end of their registration limit can, however, still be allowed to petition and defend their dissertation and graduate with their department and school or division’s permission.
 
Additionally, students can be administratively withdrawn from the University via academic progress concerns/lack of good academic standing and/or be administratively withdrawn due to restricted registration holds. Graduate students who are restricted from registering must clear their restrictions by the end of the third week of the quarter or they will be put on an administrative leave of absence in that quarter. At the beginning of the next quarter, if the student has failed to clear all restrictions, the student will be administratively withdrawn from the University by their Dean of Students (unless the student is on a documented non-administrative leave of absence).
 

Contact Us

Office of the Dean of Students
humdos@uchicago.edu
773.702.1552