Satisfactory Academic Progress

Satisfactory Academic Progress

All Students: Enrollment

All full-time students, following federal financial aid regulations, must be enrolled quarterly in course work and must maintain satisfactory academic progress in their program of study.  

Doctoral Students

Satisfactory academic progress for doctoral students is determined:
 
  • annually by the department in the spring quarter for academic purposes (in some departments it is done quarterly; see your department for details)
  • in the summer by the Student Loan Administration for federal loan eligibility, in compliance with federal financial aid regulations. 

​To determine whether a doctoral student is making satisfactory academic progress in a given academic year in accordance with federal financial aid regulations and remains eligible for federal loans, grades must have been entered by the end of the spring quarter for all courses of each previous academic quarter during which the student was enrolled.

Advanced Studies
Effective Winter Quarter 2012, all doctoral students who are enrolled in fewer than 300 units (typically 3 courses) will be enrolled automatically in an “Advanced Studies” course, which will carry up to 300 units.  The instructor of record for this course will be the Director of Graduate Studies of the student’s program.
 
All students enrolled in this course must receive a grade for the course for every quarter and the grade will be recorded by the Director of Graduate Studies or a faculty designee.  The grade to be assigned to this course will either be a grade of “satisfactory” (S), “unsatisfactory” (U), or “unofficial withdrawal” (UW).  A grade of “U” is to be entered in a particular quarter if a student’s academic advisor communicates to the Director of Graduate Studies that the student is not making satisfactory progress or if a student has not met specific academic requirements set by a department.  A grade of “UW” is to be assigned if a student’s academic advisor communicates to the Director of Graduate Studies that the student has ceased working on the dissertation and has not officially withdrawn. A student scheduled to graduate in a particular quarter is to be assigned a grade by the convocation grade deadline for that quarter.
 
A doctoral student who received a grade of “U” will be placed on academic probation for up to 3 consecutive academic quarters.  A department or program will communicate with the student who is not making satisfactory academic progress what the expectations are each quarter for the student to return to good academic standing.  If at any time during the probationary period the student fails to meet specified expectations, the faculty will determine whether the student should be withdrawn from the program.  
 

Multi-Year Masters Students

Satisfactory academic progress for students in multi-year masters programs is determined:
 
  • quarterly by the program for academic purposes and 
  • in the summer by the Student Loan Administration for federal loan eligibility, in compliance with federal financial aid regulations.  

To determine whether a student in a multi-year masters program is making satisfactory academic progress in a given academic year in accordance with federal financial aid regulations and remains eligible for federal loans, grades must have been entered by the end of the spring quarter for all courses of each previous academic quarter during which the student was enrolled.

One-Year Masters Students

Satisfactory academic progress for students in one-year masters programs is determined:
 
  • quarterly by the program for academic purposes and 
  • quarterly by the Student Loan Administration for federal loan eligibility in compliance with federal financial aid regulations.  

​To determine whether a student in a one-year masters program is making satisfactory progress in accordance with federal financial aid regulations and remains eligible for federal loans, grades must have been entered by the end of each quarter for all courses in which the student was enrolled.

Further Information

For more information about the federal aid regulations and satisfactory academic progress, please see the Student Loan Administration's policy here.
 

Contact Us

Office of the Dean of Students
humdos@uchicago.edu
773.702.1552